Wedding Planning Checklist

Wedding Planning Checklist


Planning a wedding is both exciting and daunting, so we’ve devised this wedding planning checklist to help you keep track of tasks in a relevant timescale and to highlight the benefits of having an AC wedding planner.  The AC can manage anything, from being your caterer to planning the whole wedding. Tasks we can help with are in bold italics – you may notice that most of the fun things are still up to you!

12 months (or more) before

 First of all, set a budget – make a list and prioritise everything that’s important to you

 Decide on the style of ceremony – If you want a church wedding there are quite a few things to consider.  This site is a great source of information about Church weddings or try this for details of marriages and civil partnerships.

 Decide on a rough date and think about a venue.  We can do a venue search for you and reserve the venue

 Start getting wedding dress ideas – it can take 6 months to get from the designer/shop

 Generally, we find that the bride tends to handle most of the project managing, but it’s a great idea to agree on a couple of tasks for the groom to oversee.  Music and wine are usually good bets.

11-9 months before

Visit and speak to us for design, food and venue ideas

 Arrange site visits and confirm your venue

 Book a church or wedding officiant

 Read magazines, use websites and Pinterest and go to wedding fairs.  

 Discuss your wedding menus with us 

 Discuss your entertainment requirements

 Think about buying wedding insurance just in case 

 Order clothing for your bridal party – remember it’s your choice!

 Select a florist, discuss and order your flowers.  We can even show you how your bouquet can look with your dress with an illustration.

Book a photographer and or videographer

 Apply for relevant licenses 

 Compile your guest list and send ‘Save the Date’ cards or emails, specifying if you wish children to attend the wedding and or after parties

 Go wedding ring shopping, choose your dress and arrange fitting dates

 Have fun choosing a honeymoon location

8-5 months before

 Arrange a tasting for your menu with our wedding designers. Click here to see things covered at a wedding tasting

 Order wedding invitations and cake

 Buy accessories and shoes and wear them in at home – very important

 Book and pay your honeymoon deposit

 Select a gift list or honeymoon donation website and add info to invitation mail out

 Let us find suitable accommodation and get us to block book – we can probably negotiate a good rate

4-2 months before

 Send out invitations and ask for any dietary requirements

 Meet the vicar, priest or officiant to discuss your ceremony

 Select reading and choose who will recite them – give them plenty of warning

 Order favours and gifts for your wedding party

 We will arrange venue and supplier meetings

 Prepare photographer shot list, arrange hair and makeup trials

4-2 weeks before

 Attend your final dress fitting

 Speak with us to ensure all final payments are made to suppliers

 Contact any guests who’ve not replied and provide us with your final seating plan

 Confirm your final numbers for catering

 Finalise the seating plan and let us print and mount it for you

1 week before

 Collect your wedding gown, bridesmaids dresses and shoes

 Remind the groom to collect the suits and shoes etc

 We will finalise all timings and requirements with suppliers and venue

 Have a facial – don’t leave this too late in case of breakouts

1 day before

 Have a manicure and pedicure

 Start setting up the venue and monitor the suppliers

 Check that the wedding party knows their responsibilities

 Have an early pre-wedding dinner

 Get an early night

On the day

 Don’t forget to eat breakfast

 Give the wedding party their thank you gifts

 Most importantly, begin getting ready yourself at least two hours before

And finally,

 Leave everything else to us, enjoy your day and don’t worry about anything – that’s what we are for.

We hope you’ll find this wedding planning checklist useful.  Print it and use as a reference in this busy but fun period.

As a result of seeing everything you need to do, perhaps you will decide you’d like the help of a wedding planner and caterer, we would love to chat with you about your plans very soon.

Call us on 020 7326 3800                                              or email on



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