Wedding Planning Checklist

Wedding Planning Checklist


Planning a wedding is both exciting and daunting, so we’ve devised this wedding planning checklist to help you keep track of tasks in a relevant timescale and to highlight the benefits of having an AC wedding planner. The AC can manage anything, from being your caterer to planning the whole wedding. Tasks we can help with are in bold italics – you may notice that most of the fun things are still up to you!

12 months (or more) before

First of all, set a budget – make a list and prioritise everything that’s important to you

Decide on the style of ceremony – If you want a church wedding there are quite a few things to consider. This site is a great source of information about Church weddings or try this for details of marriages and civil partnerships.

Decide on a rough date and think about a venue. We can do a venue search for you and reserve the venue

Start getting wedding dress ideas – it can take 6 months to get from the designer/shop

Generally, we find that the bride tends to handle most of the project managing, but it’s a great idea to agree on a couple of tasks for the groom to oversee. Music and wine are usually good bets.

11-9 months before

Visit and speak to us for design, food and venue ideas

Arrange site visits and confirm your venue

Book a church or wedding officiant

Read magazines, use websites and Pinterest and go to wedding fairs.

Discuss your wedding menus with us

Discuss your entertainment requirements

Think about buying wedding insurance just in case

Order clothing for your bridal party – remember it’s your choice!

Select a florist, discuss and order your flowers. We can even show you how your bouquet can look with your dress with an illustration.

Book a photographer and or videographer

Apply for relevant licenses

Compile your guest list and send ‘Save the Date’ cards or emails, specifying if you wish children to attend the wedding and or after parties

Go wedding ring shopping, choose your dress and arrange fitting dates

Have fun choosing a honeymoon location

8-5 months before

Arrange a tasting for your menu with our wedding designers. Click here to see things covered at a wedding tasting

Order wedding invitations and cake

Buy accessories and shoes and wear them in at home – very important

Book and pay your honeymoon deposit

Select a gift list or honeymoon donation website and add info to invitation mail out

Let us find suitable accommodation and get us to block book – we can probably negotiate a good rate

4-2 months before

Send out invitations and ask for any dietary requirements

Meet the vicar, priest or officiant to discuss your ceremony

Select reading and choose who will recite them – give them plenty of warning

Order favours and gifts for your wedding party

We will arrange venue and supplier meetings

Prepare photographer shot list, arrange hair and makeup trials

4-2 weeks before

Attend your final dress fitting

Speak with us to ensure all final payments are made to suppliers

Contact any guests who’ve not replied and provide us with your final seating plan

Confirm your final numbers for catering

Finalise the seating plan and let us print and mount it for you

1 week before

Collect your wedding gown, bridesmaids dresses and shoes

Remind the groom to collect the suits and shoes etc

We will finalise all timings and requirements with suppliers and venue

Have a facial – don’t leave this too late in case of breakouts

1 day before

Have a manicure and pedicure

Start setting up the venue and monitor the suppliers

Check that the wedding party knows their responsibilities

Have an early pre-wedding dinner

Get an early night

On the day

Don’t forget to eat breakfast

Give the wedding party their thank you gifts

Most importantly, begin getting ready yourself at least two hours before

And finally,

Leave everything else to us, enjoy your day and don’t worry about anything – that’s what we are for.

We hope you’ll find this wedding planning checklist useful. Print it and use as a reference in this busy but fun period.

As a result of seeing everything you need to do, perhaps you will decide you’d like the help of a wedding planner and caterer, we would love to chat with you about your plans very soon.

Call us on 020 7326 3800 or email on


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